- For a list of elected positions, their terms, and when these positions are up for election,
please see Elected Positions.
- At least 15 days before the close of the nomination period, a Notice of Nomination is mailed to all members,
detailing the offices to be filled, as well as the nomination deadline, the nomination procedure, and the election date.
- Nominations are open for at least 15 days from the date of the mailing of the Notice of Nomination. A deadline for receipt
of nominations is set at 6:00 p.m. on the day of the nomination deadline.
As prescribed by the HUCTW By-Laws, (Article VI, Section 1): "To be eligible
for elected office a member must be in good standing for at least 6 months
immediately preceding the election."
Members may be nominated by another member or by themselves.
Information required in the nomination is:
- the candidate's name
- the candidate's department
- the candidate's work phone
- the position being sought
- the name of the nominator
Nominations must be delivered to the HUCTW Elections Committee before the nominations deadline by one of the following methods:
- mail to the HUCTW Office
- hand delivery to the HUCTW Office
- fax to 617-661-9617 (call to confirm receipt)
- e-mail to firstname.lastname@example.org
Please note that telephone and voice mail nominations cannot be accepted.
Nominated members are given the opportunity to decline their nomination. If a member does not decline,
the member is assumed to be a candidate.
- The following apply to all candidates for union office:
- No union funds can be spent in campaigning for union office.
- No publication of any kind which is sponsored or supported by the union can make
any endorsement or otherwise support any candidate for union office (i.e., HUCTW cannot
put any campaign literature on the HUCTW web site).
- Any candidate has the right to one mailing to the membership made through the union
office before the election. The candidate is responsible for preparation of the mailing,
including any cost for printing and postage. The Union will address and mail the material.
While the candidate is given a list of all members in the relevant area of the university,
the candidate is not entitled to a copy of the mailing list information.
- A Notice of Election
is mailed to all members at least 15 days before the election date. This notice states the offices, candidates, date, time, and location for the election.
- One must be a member of HUCTW to be eligible to vote. Signing a membership card at the polling location will allow the new member to vote.
Members may vote at any location listed in the Notice of Election. In addition to regional locations, the HUCTW Office
is open for voting from 9:00 a.m. to 6:00 p.m. on the day of the election.
Election is by secret ballot. Instructions are printed on each ballot. It is important to mark only an X in the
appropriate box--any other marks may invalidate the ballot.
Members may not take ballots away from the voting location as all ballots must be accounted for.
It is not possible to vote by absentee ballot or by proxy.
If a candidate for a position is unopposed, that candidate is declared elected and there will be no voting for that position.
Any candidate on the ballot may designate an observer (not herself) for the election.
There may be no campaigning or campaign literature or material in the room where the election is taking place.
- All members are invited to view the ballot count. Ballots are counted in the evening after the close of the election.
The time and location of the ballot count is posted at each voting location,
and is also available by contacting the HUCTW Office
For details on the procedure of the ballot count and on the handling of spoiled and challenged ballots, please consult the Elections Committee.
Election results are made available the day following the election, or as soon as the result can be determined.
To get election results, call the HUCTW Office at 617-661-8289. Results are also posted on the HUCTW web site.
- The Elections Committee is appointed by the union president and runs all elections by handling the duties listed below. For more information
on the Elections Committee, please contact them at 617-661-8289 or email@example.com.
- To make sure that each nominee has been offered the opportunity to decline the nomination.
- To hear and decide any challenge concerning the eligibility of any nominee.
- To make sure that proper notice of the election is given. (If the nomination notice includes the date, time, and place
for the election, no further notice is required.)
- To prepare or supervise the preparation of the ballots.
- To supervise the issuance and return of the ballots.
- To count the ballots and certify the results of the election.
- To hear and decid any protests concerning the conduct of the election.
- To make a report to the membership concerning the results of the election and
the decisions made on any protests.